Every proof signed off before you print.
Send clients one link instead of a PDF in an email thread. They zoom in, pick an option, request changes or approve in a click, and every decision is recorded against the job.
Most misprints start with “looks good”.
Proofs go out as attachments, come back as replies from whoever was copied in, and get argued about when the order arrives. Three things go wrong, and each one comes out of your margin.
- 01
The reprint
A wrong colour or a misspelt name costs the blanks, the decoration and the deadline, and the argument about who signed off.
- 02
The endless round
“One more small tweak” on repeat. Without a limit agreed up front, artwork time quietly eats the margin on the job.
- 03
The stalled job
Blanks are in, the machine is free, and the proof is sitting unopened in someone’s inbox.
- Jess (Marketing)
Can we try the gold one too? Also check with Tom on sizing.
- Tom K
Looks good 👍
- Proof_v3_FINAL.pdfProof_v3_FINAL (2).pdfproof-gold-v2-USE-THIS.png
- Approved
- Version 3 · Option B
- Approved by
- Sam Rivera · sam@harbour.co
- When
- 29 Sep 2026, 9:26 am
- Terms
- Accepted: spelling, colours and placement
- Device
- IP and browser recorded
So clear they finish it in one sitting.
This is the page your client opens, with your branding. Try it: choose an option, ask for a change and watch the revision allowance count down, or approve it.
No login, any device
One secure link. Clients review on a phone between meetings as easily as at a desk.
Zoom to the stitch
Pinch or zoom into every page of the PDF or image, and download it if they need to.
Choose between options
Send A, B and C in one proof. They pick one, and only that one goes to production.
Changes in their words
One box for everything they want changed, sent straight to your design team.
Terms they accept
Your approval wording, ticked at the moment they sign off, not buried in a PDF.
Your brand, not ours
Your logo and colours, with the products, order details and estimated dispatch date.
From upload to production, on one record.
The proof lives on the job, next to the quote, the products and the purchase orders. When the client decides, the job knows.
- 01Your team
Upload
Drop in a PDF or image and link it to the products it covers.
Proof v1 · 2 products - 02Your team
Send
Email it from your Gmail, or copy a link to share anywhere.
Emailed to Sam - 03Your client
Review
The client opens it on any device. You see when.
Viewed 2× - 04Your client
Decide
Approve with name and terms, or request changes.
Option B approved - 05Your team
Produce
Your team is notified and the job’s artwork is marked complete.
Ready for production
Two rounds included. Agreed up front, not argued later.
Set how many rounds of changes each proof includes. Your client sees it calmly on the page before they ask, and again when they request a change. Once the rounds are used, they’re told further changes may be charged, in your words.
Nobody is blocked or embarrassed. Your team just knows when a request goes beyond what the job was priced for, so extra artwork time becomes a conversation instead of a write-off.
Round 3 is beyond the 2 included. Agree any extra artwork time before you start.
- V3Version 3Approved
Approved by Sam Rivera · Option B · terms accepted
- V2Version 2Changes requested
“Try the logo in gold instead?”
- V1Version 1Changes requested
“Can the logo be 10% larger and 2cm lower?”
For when someone says “that’s not what we approved”.
Every sign-off leaves a record on the job that answers the question in seconds.
- Who approved, by name and email
- The exact version and option they chose
- When, to the minute, with IP and browser
- The approval terms they accepted
- Every earlier version, with their feedback
- The job’s artwork status, updated for production
Not a generic proofing tool.
Merch proofs cover placements, thread colours, garments and size runs across several decorations. The approval flow is built around that.
Several proofs per job
Front print, back print and cap embroidery, each approved on its own. Each decoration is ready for production as soon as its proof is approved.
Linked to products
Each proof shows the garments, colours and quantities it covers, so nobody approves the wrong thing.
Revision allowance
Set how many rounds each proof includes. Clients see it; your team sees when a round goes beyond it.
Resend and remind
One click to resend or nudge a pending proof, with views tracked so you know who hasn’t looked.
Locked once approved
Approved artwork can’t be changed quietly. A new version starts a new approval.
Nexus keeps it moving
Nexus spots jobs stuck on artwork and prepares a reminder for you to review and send.
Artwork approval questions, answered.
Do my clients need an account to approve a proof?
No. They get a secure link by email, or you share it yourself. It opens on any phone, tablet or computer, with no password or app.
What file types can I send as a proof?
PDF, PNG, JPG and WebP, up to 20MB. Multi-page PDFs can be shown as options for the client to choose between, or as one design set approved together.
What does BrandKit record when a client approves?
The approver’s name and email, the time, the version and option they approved, the approval terms they accepted, and their IP address and browser. Every earlier version stays on the job with the client’s feedback.
Can I limit how many revisions are included?
Yes. Set how many rounds of changes each proof includes on the project, and optionally what happens after that, such as “Extra rounds are $45 each.” Clients see what’s included before they ask, and your team sees when a request goes beyond it. Clients are never blocked from asking.
Can one job have several proofs?
Yes. Send a proof per decoration or product group, such as the front print and the cap embroidery. The client approves each one, and the job is ready for production once all of them are approved.
How do I know if a client has looked at the proof?
BrandKit records when each proof is first viewed and how often. You can resend or send a reminder in one click, and Nexus prepares reminders for proofs that have stalled, for you to review before anything is sent.
Which plans include artwork approvals?
Client artwork approvals and sign-off are included in Starter, Growth and Custom, so a job can go from proof to production without an upgrade.
Print what was approved. Every time.
Send your next proof as a link and get a sign-off you can stand behind.